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For training coordinators

Your day is one long to-do list nobody else can see.

Sticky notes, calendar invitations, a spreadsheet, and three conversations you are holding in your head. The work is real and most of it matters to compliance, but none of it is visible as work — so it looks like nothing is happening right up until something is late.

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Every task names the finding, plan or register entry it came from.
Provenance

A task with no origin is exactly how compliance work turns into busywork nobody can justify.

Every card names its source

The reality

You are the connective tissue, and it is not written down.

You know that the validation session needs two eligible validators, that one of them is on leave, that the mapping has not come back yet, and that the compliance manager is waiting on all three. None of that is in a system. It is in your head, and it is why the organisation works.

The cost is that it cannot be shared, it cannot be handed over, and when you are away for a week it stops.

One board

Work you can see, in the order it actually needs doing.

Tasks arrive from the work that raised them — a mandated action on a rectification plan, a validation recommendation, an improvement entry — and they carry that reference with them. Nobody has to reconstruct why a task exists.

My Work has four tabs — Tasks, Approvals, Overdue and Drafts. Approvals pulls together the policies, compliance schedules, training and assessment strategies, unit delivery plans and trainer-profile records waiting on you. Drafts lists your unfinished strategies, delivery plans, policies, validation plans and PD records.

  • Cards name the plan, finding or register entry that raised them
  • Due dates come from the plan, so they are not yours to invent

What this replaces

From your memory to a system.

  • Sticky notes, calendar invitations and a spreadsheet
    One board, with every task in the order it needs doing
  • Tasks nobody can explain the origin of
    Cards that name the finding or plan that raised them
  • Work that stops when you are away for a week
    Work anybody can pick up, because the context travels with it
  • Chasing people for updates so you can update someone else
    Status that is visible without a conversation

Where this connects

Find out what your last audit would have looked like with a system behind it.

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