Skip to main content
NEWAll three 2025 instruments loaded, clause by clause

Every finding gets an owner, a date, and a way to closed.

A review question fails. Qualticks drafts the rectification, raises the improvement entry, assigns the task, insists on an account of what was actually done — and traces the whole thing back to the clause it came from.

Start free trialBook a demo
14 days, no credit card, and your Standards are already loaded when you arrive.
Closure record

“Mapping rewritten against the current release and re-moderated by the panel on 2 October.”

Append-only · never edited

  • Australian owned, Australian hosted
  • Field-level AES-256-GCM encryption
  • Built on the Standards for RTOs 2025
  • Connected to training.gov.au

The closed loop

Most systems can record a finding. Very few can carry it all the way to closed.

This is the part of Qualticks that is enforced in code rather than encouraged in a training session. Once a finding exists, the platform will not let it quietly soften, drift or disappear.

  1. Step one

    A review question is answered “no”

    The question sits inside an approved review schedule and is already mapped to a clause of the Standards, so the finding knows what it failed against.

  2. Step two

    The rectification drafts itself

    Pre-filled with the reviewer's own comment and the obligation reference. Nothing is retyped, so nothing is softened in the retyping.

  3. Step three

    The mandated action locks

    Once finalised it is read-only everywhere downstream. Changing it needs a written reason and a new version, and a material change reopens the work.

  4. Step four

    It becomes a real task

    In the same task system the whole organisation already uses, with an owner, a due date, subtasks and reminders. Not a checkbox in a compliance module.

  5. Step five

    Closing it needs an account

    A tick is not enough. What was actually done is captured at the moment of closure, written to a record that is never edited, with evidence dated and hashed.

And every link in that chain points back at the clause it came from — so the trail runs in both directions.

The platform

Six areas of work, organised the way the regulator looks at you.

Colour follows the four Quality Areas of the Standards, so what you see on the website is what you see in the product.

One number, honestly calculated

A compliance health score your board can read in four seconds.

The score is a weighted average of the four Quality Areas, and each of those is a weighted average of things the platform actually observes — coverage of your training products, validation run on time, trainer credentials current, complaints handled, policies reviewed.

  • Training product coverageScope items with a current strategy
  • Validation run on timeAgainst the approved schedule
  • Trainer credentials currentQualifications, currency and PD
  • Complaints handledRaised, actioned and closed
  • Policies reviewedWithin their review cycle

Weighted average

  • Open the breakdown for every Quality Area's sub-score and weight
  • Compare against the previous period, then export the board pack as a PDF

When a contributor cannot be calculated it is dropped from the average rather than scored zero, because a zero nobody can act on reads as a failure that is not real. It is a small decision, and it is the difference between a number you trust and a number you learn to ignore.

Every role has a home

Compliance stops being one person's problem.

Most tools in this category are built for the compliance manager and leave everyone else with a login. Qualticks gives six roles a place that was designed for the work they actually do.

  • CEOs and directors

    Your name is on the registration, so what you need is an early warning rather than an annual report.

    GovernanceFor CEOs and directors

  • Compliance managers

    You are working three time horizons at once, and most of the evidence is sitting in someone else's inbox.

    Governance

  • Training managers

    Your strategies have to survive scrutiny from the regulator and from industry, not just sit in a folder.

    Training and assessment

  • Trainers and assessors

    You are the reason the whole system exists, and somehow also the one buried in its paperwork.

    Training and assessment

  • Administrators

    You keep it running, and you are the one who cleans up when something has gone sideways.

    VET student support

  • Training coordinators

    Your day is one long to-do list spread across sticky notes, calendar invitations and reminder emails.

    VET workforce

Risk and early warning

An enterprise risk register your board will recognise and your coordinator can actually use.

Risks are scored inherent, residual and target on a five-by-five matrix, and the likelihood and consequence are kept alongside the score — because “almost certain and minor” is a completely different management problem from “unlikely and catastrophic”, even though both come to ten.

On screen the tabs read Overview, Risks, Early warnings and What went wrong. In the exports, the same records use the formal ISO 31000 vocabulary your consultant and your auditor expect. Nobody has to learn a second language to do their job.

  • Two-dimensional appetite
  • Signed-off acceptances that expire
  • 19 RTO risk templates
  • 35 plain-English early warnings

Built to pass procurement

The security posture matches the sensitivity of what you are storing.

  • Encrypted field by field

    Sensitive fields are envelope-encrypted with AES-256-GCM, with searchable hashes so lookups never need to decrypt.

  • Isolated at the database

    Row-level security is enabled on every table, so your organisation's data separation is enforced beneath the application, not by it.

  • Multi-factor as standard

    Time-based one-time passwords with backup codes, session revocation, rate limiting, and account recovery that notifies a peer administrator.

  • Everything is logged

    Actions, role changes and approvals are recorded. Where support impersonates a user, the trail names both the person acting and the person acted as.

Find out what your last audit would have looked like with a system behind it.

Fourteen days, no credit card, and the Standards are already loaded when you sign in.

Start free trial